Unit 1 IP- Plan Procurement Management

Overview

Project contract and procurement management involves making a
decision to outsource work, developing a statement of work, submitting a
request for proposal, awarding the contract, and then managing the
procurement until contract completion. Having a detailed procurement
plan lowers the risk of nonfulfillment of contracted work. In this
class, you are to develop a Contract and Procurement Plan that
identifies planning and execution components from developing the
statement of work through the final contract delivery. You will select a
project that you may have developed in a previous class or a known
project in your organization to create this plan for.

Throughout this course, you will be working on developing several
components of the final Key Assignment. Additional information and the
deliverables for each Individual Project (IP) will be provided in the
assignment description for this project.

In this first Individual Project, you are asked to develop the
outline of the sections that will be included in the Contract and
Procurement Plan document, as well as a draft of a proposal to submit to
your instructor. The other information you will include is a high-level
description of the project that you will be conducting the project
procurements for.

You will also be setting up the final Key Assignment outline that you
will add to each week. The combined IP assignments will be your final
Key Assignment deliverable.

Project Selection

The first step will be to select a project for which you wish to
develop a Contract and Procurement Plan. This project will be used as
the basis for each of the assignments throughout the course and should
conform to the following guidelines:

• Nontrivial: The selected project candidate should reflect a real-life project.
• Domain knowledge: You will be applying
  knowledge of this project to address assignments related to purchasing
  products or services outside the project team work, which requires the
  fulfillment of terms laid out in a contract.

Select a project that fits these requirements, and submit your
proposal to your instructor before proceeding further with the
assignments in the course. Approval should be sought within the first
few days of the course. Your instructor will tell you how to submit this
proposal and what notification will be given for project approval.

Assignment

Your first task in this process will be to select a project to use as
the basis of your Key Assignment. You will also create the shell
document for the final Key Assignment document deliverable that you will
be working on throughout the course. As you proceed through each phase
of the project, you will add content to each section of the final
document to gradually complete the final project delivery, which is the
Contract and Procurement Plan.

The project deliverables are as follows:

1. Submit your project proposal to your instructor for approval.
2. Contract and Procurement Plan document shell
   • Use Microsoft Word
   • Title Page
     1. Course number and name
     2. Project name
     3. Your name
     4. Date
   • Table of Contents
     1. Use autogenerated TOC
     2. Should be a separate page
     3. Maximum of 3 levels deep
     4. Update the fields of the TOC so it is up-to-date before submitting your project
   • Section Headings (Create each heading on a new page with “TBD”
     as the content except for sections listed under “New Content” below.)
     1. Project Outline
     2. Make-or-Buy Analysis
     3. Contract Type Selection
     4. Request for Proposal (RFP)
     5. Statement of Work (SOW)
     6. Source Selection Criteria
     7. Procurement Contract Award
     8. Procurement Risks
     9. Procurement Management Process
     10. Contract Administration Process
     11. Change Control Process
     12. Quality Control Plan
     13. Performance Reporting Plan
     14. Project Procurement Legal Rights and Responsibilities
     15. Project Procurement Closeout
3. New Content (to be Inserted in document shell)
   • Project Outline
     • Give a brief description of the project.
     • Material taken from approved proposal submitted to instructor will serve as the draft for the proposal.
     • Project must be approved by the instructor.
   • Make-or-Buy Analysis
     • Discuss why the procurement portion of the selected project is going to be sourced out (or bought).
     • Discuss the pros and cons of making (or keeping within the project team) versus outsourcing.
     • Include a financial and schedule deadline justification.
   • Contract Type Selection
     1. Discuss the pros and cons of at least 3 contract types for this project.
     2. Identify the final contract type selected, with a justification.
4. Name the document “LastName_FirstName_MPM346_IP1.doc”
5. Submit the document for grading.

Please submit your assignment.

For assistance with your assignment, please use your text, Web resources, and all course materials.

Other Information

Instructions:

Please use the template located under LEARNING MATERIALS -> UNIT 1 IP

ALL IP’S ARE TO BE SUBMITTED INCREMENTALLY EXCEPT FOR IP5